Data Ethics Policy

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At the airport, we recognize the importance of responsible data handling and ethical considerations in all aspects of our operations. As such, we have developed this Data Ethics Policy to guide our decision-making processes and ensure that we handle data in a manner that is respectful, transparent, and fair.


Purpose

The purpose of this policy is to outline the ethical principles and guidelines that we will adhere to when collecting, using, storing, and sharing data at the organisation. This policy aims to promote transparency, respect for privacy, fairness, and accountability in all our data handling practices.

Scope

This policy applies to all employees, contractors, and third-party service providers who collect, use, store, or share data on behalf of the organisation.


Policies

When undertaking research and/or producing statistics we must consider not just what we could do, but also what we should do to ensure that we collect and use data in ethically appropriate ways which are for the public good. This consideration of the ethics of a project should take place at the research design phase and should be regularly reviewed as the research develops.

Data Collection

  • Legality: We will only collect data that is legally permitted and necessary for our operations. We will comply with all applicable laws and regulations related to data collection.
  • Informed Consent: We will obtain informed consent from individuals before collecting their personal data. We will clearly communicate the purpose of data collection and obtain consent in a manner that is transparent and easily understandable.
  • Data Minimization: We will only collect the minimum amount of data necessary for our operations. We will avoid collecting excessive data or data that is not relevant to our operations.
  • Data Accuracy: We will take reasonable measures to ensure that the data we collect is accurate and up-to-date.

Data Use

  • Purpose Limitation: We will only use data for the purposes for which it was collected. We will not use data for any other purpose without obtaining informed consent from the individuals concerned.
  • Data Security: We will take reasonable measures to protect the data we collect from unauthorized access, disclosure, or use.
  • Data Retention: We will retain data only for as long as necessary for the purposes for which it was collected. We will dispose of data securely when it is no longer required.

Data Sharing

  • Third-Party Sharing: We will only share data with third parties if it is necessary for our operations, and if we have obtained the necessary consent or authorization from the individuals concerned.
  • Transparency: We will be transparent about our data sharing practices and clearly communicate to individuals how their data will be shared.
  • Data Processor Agreements: We will ensure that any third-party service providers we engage to process data on our behalf adhere to the same ethical principles and guidelines as outlined in this policy.

Privacy

  • Privacy by Design: We will incorporate privacy and data protection principles into the design and development of our systems and operations.
  • Privacy Notice: We will provide individuals with clear and concise privacy notices that explain our data handling practices.
  • Data Subject Rights: We will respect the rights of individuals with respect to their personal data, including their right to access, rectify, and delete their data.

Accountability

a. Data Protection Officer: We will appoint a Data Protection Officer who will be responsible for ensuring that we comply with this policy and all applicable data protection laws and regulations.

b. Compliance: We will regularly review and assess our data handling practices to ensure compliance with this policy and all applicable laws and regulations.

c. Training: We will provide regular training and education to all employees, contractors, and third-party service providers who handle data on behalf of the airport.


Review

At the ORGANISATION, we are committed to ethical data handling practices that respect individual privacy, promote transparency, and uphold our responsibilities as a data controller. We will regularly review and update this policy to ensure that it reflects best practices and any changes in applicable laws and regulations.


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