Metadata Management Policy

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Introduction

This metadata management policy outlines the guidelines and procedures for managing metadata for the organisation. The policy aims to ensure the accuracy, completeness, and consistency of metadata used in organisation systems and applications.

Scope

This policy applies to all organisation systems and applications that use metadata. This includes, but is not limited to, organisation databases, application systems, content management systems, and integration systems.

Policies

  • 1) The organisation must adopt a methodology for managing Metadata called the "Data Lifecycle". This methodology highlights the 4 key stages of data utility within the organisation which are:
    • Collection
    • Storage
    • Usage
    • Archival
    • Destruction

The Data Lifecycle is governed by the Data Lifecycle Policy.

Metadata Roles and Responsibilities

The following roles and responsibilities are established for metadata management at [Airport Name]:

Metadata Owners: Metadata Owners are responsible for managing metadata in their respective areas of responsibility.

Metadata Stewards: Metadata Stewards are responsible for managing metadata in their respective areas of responsibility. Metadata Stewards are responsible for ensuring that metadata is accurate, complete, and up-to-date and that it meets established standards and requirements.

Metadata Custodians: Metadata Custodians are responsible for managing the technical aspects of metadata management, including metadata storage, backup, and recovery. Metadata Custodians are responsible for ensuring that metadata is stored and processed securely.

Metadata Users: Metadata Users are responsible for using metadata in accordance with policies and procedures and ensuring that metadata is accurate and reliable.

Principles

  • See Data Principles
  • Manage information as a core corporate asset (trusted and protected) EA08
  • Information / data is an asset and must have clear ownership DA01
  • Users will be empowered with open, controlled access to data to achieve a data driven organisation DA05
  • Standard methods and data models will be used for creating solutions that deliver information DA07


Metadata Management Procedures

To ensure that metadata is properly managed, the following procedures will be implemented:

  • Metadata Identification:
    • a. All metadata used in airport systems and applications should be identified and documented in a metadata registry.
    • b. The metadata registry should include the name, description, and data type of each metadata element.
  • Metadata Collection
    • a. Metadata should be collected at the point of creation or modification of airport data.
    • b. Metadata should include information about the source of the data, the date and time of creation or modification, and any relevant contextual information.
  • Metadata Standardization
    • Metadata will be standardized using industry-standard metadata schemas, taxonomies, and vocabularies to ensure consistency and interoperability across systems and processes.
  • Metadata Documentation: Metadata will be documented using established metadata models and templates to describe data assets, their meaning, and relationships with other data assets.
  • Metadata Maintenance
    • Metadata will be maintained to ensure that it remains accurate, complete, and up-to-date.
  • Metadata Security
    • Metadata will be stored and accessed securely and in accordance with data governance policies.
  • Metadata Accessibility
    • Metadata will be accessible to authorized users and stakeholders when needed.


Metadata Quality: a. Metadata should be accurate, complete, and consistent. b. Metadata quality should be assessed periodically using quality assurance and quality control procedures. c. Metadata quality issues should be addressed promptly.

  • Metadata Storage and Access:
    • a. Metadata should be stored in a secure and reliable manner.
    • b. Access to metadata should be controlled and limited to authorized personnel.
    • c. Metadata should be accessible to authorized personnel in a timely and efficient manner.
  • Metadata Maintenance:
    • a. Metadata should be maintained and updated as necessary to ensure its accuracy, completeness, and consistency.
    • b. Changes to metadata should be documented in the metadata registry.
  • Metadata Retention:
    • a. Metadata should be retained for as long as it is necessary to support airport operations, comply with legal and regulatory requirements, and meet business needs.
    • b. Metadata retention policies should be documented and communicated to all relevant personnel.

Metadata Review

This policy will be reviewed periodically to ensure that it remains up-to-date with applicable laws and regulations and to reflect changes in [Organisation]'s operations and services. Metadata quality will also be monitored regularly to identify areas for improvement.

If you have any questions or concerns about this policy or metadata management at [Airport Name], please contact [Organisation]'s Data Governance Committee.



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